Considering the investment wrapped into the roof of your commercial property, the answer is a resounding “Yes!” Not only is a log the place to track issues and repairs, it can also stand as a one-stop repository for construction, warranty, and permitting documents. A roofing log is easily downloadable from a simple internet search, or you can create your own. Remember to keep a backup in digital form.
What to Log
- Copy of the roof plan. This map will provide an easy visual to identify problem areas and track repairs with the mark of a pen (or mouse).
- Problems. Contractors and custodial staff responsible for documenting leaks and other issues should be noted so they can be referenced for clarifying questions. Dates, weather conditions, and action taken should also be detailed. The more relevant data provided, the better. Is the punctured roof membrane a recurring problem? Should an alternative material be considered for the repair?
- Warranty information. Be proactive in addressing issues related to roofing material while the warranty is still in effect.
- Inspections. Speaking of warranties, professional inspections are often required periodically – two times per year is recommended – to maintain a warranty’s validity. By its nature, they also lengthen the life of the roof, as problems are identified and addressed within a reasonable timeframe.
- Building materials. Especially useful when repairs are needed, so materials can match what was initially installed. Similarly, bids, quotes, and costs related to initial roof construction is a useful reference when reviewing quotes for repair.
- Permits and code-related documents. Important if you need to address questions related to your building’s code compliance. Reports pertaining to rooftop equipment like HVAC units, exhaust and ventilation pipes, may need to be referenced, and should be contained here as well.
By dedicating a few minutes of time upfront to document and collate roofing-related information, you can avoid the hassle of digging for information when you need it. And importantly, protect the steep investment that a roof is.